Locations

Keep every shooting location — addresses, maps, contacts, and logistics — in one place, and reuse them across projects.

Locations is where you manage the places your production uses — studios, hotels, offices, exteriors. Instead of retyping an address into every timeline item and call sheet, you enter a location once, with everything the crew needs to know about it: the address and map pin, a venue contact, parking, base camp, the nearest hospital, and access notes. Open it from Locations in the project sidebar.

Locations is one of the tools (modules) a project can use. You pick it when you create the project, or add it later under Settings → Modules — see Choosing project tools.

This project and the Library

The page has two tabs:

This project — the locations used by the production you're in.
Library — your organization's shared collection, available to every project. Great for places you use again and again, like a studio you rent regularly.

A search field next to the tabs filters by name, address, or contact.

📷 Screenshot: /images/docs/producers/locations.png The Locations page with the This project and Library tabs and a list of location cards. Alt: A locations page showing location cards with map thumbnails, an address line, and This project and Library tabs.

Creating a location

Click ＋ Add location. Only the Name is required — everything else is optional and tucked into sections you open with the Add more info buttons.

Open Address & map to place the location. The Search tab lets you type an address and pick a result to drop a pin on the map — you can drag the pin to fine-tune it. If you'd rather enter things by hand, use the Address tab for a street address (plus an optional pasted Google or Apple Maps link) or the GPS tab for raw coordinates.

Add whatever else the crew will need: Venue contact (name, phone, email), Logistics (parking info, base camp, nearest hospital), and Access notes (gate codes, freight lifts, quiet hours). Then click Save.

Locations with a pin show a GPS tag on their card. To attach files — floor plans, permits, photos — open the location and use the Attachments area with its + Attach button, the same way attachments work in Documents.

Sub-locations

A large venue often has several shooting spaces — a hotel with a lobby, a ballroom, and a roof terrace. Click the ＋ button on a location card to add a sub-location under it. A Same address as checkbox copies the parent's address and pin, so you only describe what's different. When creating a location from scratch, the Part of a larger venue? selector does the same job.

Nesting goes one level deep: a sub-location can't have sub-locations of its own. If you delete a parent, its sub-locations aren't lost — they move up to top level.

The detail drawer

Click any location to open its drawer on the right: a map preview (click it, or Open in Google Maps ▸, to navigate there), followed by the address, venue contact, logistics, notes, sub-locations, and attachments. From the drawer you can Edit, Save to library, or Delete the location.

📷 Screenshot: /images/docs/producers/location-drawer.png The detail drawer with a map header, address, venue contact, and logistics. Alt: A slide-in panel showing a location's map, address, contact details, and action buttons.

Reusing locations across projects

Save to library copies a location — including its sub-locations — into your organization's Library. On the Library tab, open a location and click Use in this project ▸ to bring a copy into the current project. You can also build the Library directly with ＋ Add to library.

Copies are independent. Editing a project's copy doesn't change the Library entry, and editing the Library doesn't update projects — each production keeps the details as they were agreed for that shoot.

Locations on the timeline and call sheets

Every timeline item has an optional Location dropdown — sub-locations appear as "Parent › Child" so you can pick the exact space. Because timeline items carry their location, a call sheet built from the timeline can show the crew where each part of the day happens. Deleting a location never breaks your schedule; items that pointed at it simply lose the reference.