Understanding your booking

What the numbers on your booking mean — base day rates, and why overtime isn't shown until after wrap.

When you open one of your bookings, you see a clear summary of the job: who booked you, the dates, your schedule day by day, and the money. This page explains what those figures mean — especially why the total you see is a base-rate figure and not a final invoice.

What's on the page

A summary at the top — the contact who booked you, the role, the project, the status, the dates, and an Agreed · base rates total.
A Message button — opens a conversation about this booking with the organization's producers. See Messaging.
A next-step strip — the actions available right now (confirm, decline, withdraw, and so on) with a short hint. See Responding to bookings.
Needs your attention — any changes the producer has proposed that need your response. See Adjustments and rate cards.
Schedule — your days, each with a day type and a cost.
Rate card — the agreed rate terms.
Call sheets — any call sheets shared with you for this job.
Notes — notes from the production (read-only for you).

📷 Screenshot: /images/docs/freelancers/booking-detail-freelancer.png A freelancer's booking detail showing the summary, schedule, and rate card. Alt: A booking detail page from the freelancer's side with an agreed total, a day-by-day schedule, and a rate card block.

The money: base rates only

This is the important part. The total on your booking is built from your base day rates only. For each scheduled day, CrewGrid shows the base rate for that day type — a work day, a travel day, a hold day, or an off day — using your pinned rate card.

The total is labelled Total agreed (base rates), and it deliberately leaves out:

Overtime — extra hours beyond the standard day.
Rest penalties and other duration-based adjustments.
Markup the production adds on its side.

Why? Because those depend on how the days actually run, which nobody knows until the shoot happens. They're reconciled with the production after the shoot wraps. The figure on your booking is the agreed baseline, not the final settlement — and the page says so.

Accepted adjustments do show

If you and the producer have agreed an adjustment — say, paying a travel day at the full work-day rate, or adding a flat item like a kit rental — that is included in the total, and the affected day shows a small adj · marker. See Adjustments and rate cards.

The schedule

The schedule lists each day with its day type:

Work — a shooting/working day.
Travel — a travel day.
Hold — a day you're held but not working.
Off — a non-working day.

Each day's cost cell shows the base rate for that type (or a dash if no rate card is pinned yet). If there are gaps, you'll see how many days are unscheduled.

The rate card

The rate card block shows your agreed terms: the base work-day rate, and — if you expand it — the pricing for travel/hold/off days, overtime tiers (for example "after 10 hours → 1.5×"), and any modifiers. The overtime terms stay visible even though overtime isn't in the total: they're part of the agreement, so you can see exactly how extra hours would be paid when they're reconciled later.