Your team and roles

An organization is a team, and each person on it has a role that decides what they can do. This page explains the roles and how to invite people. Find it under Settings → Team.

The roles

CrewGrid has four organization roles:

• Owner — full control, including billing and deleting the organization. Every organization has an owner.
• Admin — manages the organization, its team, projects, and settings. Can invite and remove members and change roles.
• Producer — works on productions: budgets, timelines, staffing, and call sheets. Can view organization settings but not change them, and can invite Viewers only.
• Viewer — read access, for people who need to see but not change things (a client contact, an accountant).

As a rule of thumb: Owners and Admins run the organization; Producers run productions; Viewers look on.

Inviting someone

On the Team tab, use Invite a new member:

They receive an email invitation. When they accept — signing in or creating an account with the invited email — they join your organization with the role you set. Pending invitations show under Pending invitations, where you can Resend or Revoke them.

📷 Screenshot: /images/docs/producers-org/team-invite.png The Team tab with the member list and the invite form. Alt: The Team settings tab showing current members with role selectors and an invite-a-member form.

Managing members

For each member you can change their role or remove them (removal asks for confirmation — they lose access immediately, but their past bookings and messages stay). You can't remove the Owner. The Team tab also shows how many members you have against your plan's limit — for example "8 / 15 members" — with a warning as you approach it.

Member limits

Each plan allows a certain number of members:

When you reach the limit, inviting more is blocked until you upgrade. See Billing and plans.

Where to go next

• Organization settings
• Billing and plans
• New members finding their feet? Point them at Finding your way around.