Snapshots

A snapshot is a saved, named version of your timeline at a moment in time — items, streams, and their links to crew, frozen together. Snapshots do two jobs: they're bookmarks you can return to, and they can serve as a stable source for building bookings and call sheets.

Open the Snapshots panel from the timeline top bar.

Saving a snapshot

Enter a name (for example "Client-approved v2"), add optional notes, and save. CrewGrid freezes the current timeline under that name.

Crucially, saving a snapshot doesn't send anything to anyone — no bookings change, no emails go out. It only records a version. See How scheduling works.

📷 Screenshot: /images/docs/timeline/timeline-snapshots.png The timeline snapshots panel with saved versions. Alt: A snapshots panel listing saved timeline versions.

Why use a snapshot as a source

When you build a booking or call sheet, you choose whether to base it on the live timeline (your current draft) or a snapshot. Basing it on a snapshot is useful when you want a booking pinned to a version that won't shift as you keep tinkering — for example, the schedule a client signed off on. The booking then re-seeds from that snapshot rather than the live plan, until you decide otherwise.

After you save: the prompt to propagate

When you save a snapshot, CrewGrid offers a quick way to push your latest plan out to everything that's affected — a Propagate shortcut. You don't have to take it; it's there for the moment a snapshot marks a decision you want your crew to see. See Propagating changes.

Deleting

You can delete a snapshot you no longer need — but not while something still depends on it. If a booking or call sheet is pinned to a snapshot as its source, CrewGrid blocks the deletion so you don't pull the ground out from under active work.

Where to go next

• Propagating changes
• Sending a booking request — choose a snapshot as the source.
• Budget snapshots — the budget's own snapshots.