Step 3: track your calendar

Open your calendar

Open Calendar from your sidebar. Your bookings are already there, added automatically. Switch between a Month grid and an Agenda list, move through months with the arrows and Today, and open any day for detail. Booking bars link straight to the booking.

📷 Screenshot: /images/docs/tutorial-freelancer/calendar-month.png The calendar in month view, with bookings and a manual entry. Alt: A month calendar showing coloured event bars for bookings and personal entries, with a legend.

Add the work that isn't in CrewGrid

Click Add entry and fill in a Title, a Type (External project, Personal, Vacation, or Tentative hold), the From / To dates, and an optional client and notes. Save with Save entry.

Manual entries matter: they tell producers — through the availability hint below — that you're busy on those days, so your availability stays honest even for work booked elsewhere.

Subscribe from the calendar app you already use

In the Calendar sync card, copy the subscription link and add it in Apple Calendar, Google Calendar, or Outlook as a subscribed calendar. It's read-only — your CrewGrid work shows up alongside your other events. If you ever need to cut off an old link, Rotate link generates a new one and the old one stops working.

Share an availability hint with producers

When a producer is about to book someone, they can see a traffic-light hint of your availability: green (free), amber (partly blocked), red (mostly blocked), or hollow grey (you haven't shared). They only ever see the colour — never your bookings, entries, or titles.

Open Manage sharing from the calendar to control who sees it: turn on Share by default with new organizations, share per-organization, or use Enable for all / Disable for all.

Optional: connect your other calendars

In the Connected calendars card, add a label and your outside calendar's address, then Connect calendar. CrewGrid reads only your busy times to colour the hint — your event titles never leave your calendar.